Administrative Assistant


Division

Admin + Office Support

Location

Woodbury, New York

Employment Type

Permanent



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A 40-person accounting firm based in Woodbury is seeing to add an administrative professional to their growing team. 

Job Description:


Compensation : $65000 - $75000
Job ID : 16017

 

Assist the Firm Administrator and Firm Administrative Assistants with the following on a daily basis:

  • General phone administrative: answering phones, client inquiries, screen and forward calls, record messages, etc.
  • Heavy client contact via phone and email.
  • Make and confirm appointments.
  • Address concerns and requests without disturbing Partners (includes paperwork requests, PDF files, copies, etc.) to help clients.
  • Filing, faxing, scanning, copying, etc. Inventory and ordering of supplies.
  • Work within our DMS (document management system) scanning, saving and categorizing documents electronically.
  • Work within our Client Vault (a secure document portal).
  • Requires technically savvy person to assist clients via the phone and online with setting up accounts, downloading and saving documents, uploading documents, etc.
  • Provide customer service, troubleshoot and follow-up care for clients.
  • E-filing: receive, record and categorize forms. Monitor status of same via tax software portal.
  • Housekeeping and maintenance: deal with vendors with regard to interior and exterior issues and building systems. Coordinate repairs as needed.
  • Mail, Shipping & Receiving: maintenance of postage meter and scale including funds, knowledge of procedures, rates, etc. Process daily mail including preparing labels, packaging and applying correct postage for both USPS and UPS vendors.
  • Special projects as assigned including travel and dinner arrangements, orders, et

 


Job Requirements:


 

Applicants must have prior administrative experience within a fast paced environment. Accounting background a plus. Experience required with Microsoft Outlook, Word and Excel. Internet experience and basic technical knowledge are expected. Experience in an Accounting or Financial setting a bonus but not required.

 

  • Must be a fast-learning and quick-thinking, accurate, organized individual. Willing to learn software and procedures of busy accounting firm and also possess the ability to be a self-starter and able to exercise independent initiative to perform job duties.
  • Demonstrate ability to multi-task effectively and ability to work well under pressure in a deadline driven environment.
  • We seek a reliable, mature and honest individual with strong interpersonal, written and verbal communication skills to work alongside our team.

 

Disclosure:  The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

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