Administrative Assistant - Real Estate Finance


Division

Administrative + Office Support

Location

New York, New York

Employment Type

Temporary



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WCS is seeking an Administrative Assistant which entails providing support primarily to the Real Estate Chief Financial Officer, as well as administrative support to selected other team members.

Job Description:


Compensation : $48 - $48
Job ID : 15220

 

  • Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
  • Answering calls
  • Acting as back-up support for other senior professionals
  • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors system
  • Completion of detailed corporate expenses including tracking receipts and reimbursements
  • Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
  • Maintaining and organizing files
  • Monitoring and maintaining office equipment and inventory supplies
  • Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
  • Coordinate and drive various culture initiatives

Job Requirements:


 

  • 10+ years of administrative assistant experience - ideally supporting a senior finance professional
  • Strong communication skills; high EQ
  • Highly organized with strong attention to detail
  • Ability to multi-task and prioritize competing tasks and deadlines
  • Perform duties with the highest level of confidentiality and integrity
  • Experience with coordinating travel arrangements
  • An autonomous worker with strong follow-through skills
  • Ability to build relationships with key players and management
  • Creative thinker
  • Extensive experience with Microsoft Office Suite
  • Familiarity with Concur is preferred

 

Disclosure:  The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

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