EA/Chief Of Staff


Admin + Office Support


New York, New York

Employment Type



Our client, a 50-person quantitative hedge fund, is seeking a Senior Executive Assistant/Chief of Staff to help support a senior partner.

Compensation : $125000 - $175000
Job ID : 22785

Job Function:

  • Leads the prioritization of the partner's career including:
    • Works closely with key stakeholders across the firm
    • Ensure partner's schedule aligns with firm strategic priorities
    • Ensure materials are prepared in advance for all meetings if required
    • Confirm the appropriate people are included in all meetings
    • Exercises consistent communication with the Executive team regarding updates, prioritization and execution on all scheduling matters
    • Leads nightly team calls alongside the Executive team to review the schedule for the following day, as well as review all open items
    • Leads daily/weekly calendar reviews with the partner which consist of:
      • Succinctly, visually depicting a systematic view to the Partner of upside and risks
      • Accurately communicates and actions calendar changes with the Management team, and professionals across the firm, to ensure all appropriate individuals are updated with the latest pertinent information
      • Leads initial correspondence with all external and internal stakeholders who are requesting time on Partner's calendar- to coordinate timing, location and details to ensure seamless execution
  • Sets the example for professionalism and being a team player by building strong relationships across the team

Job Requirements:

  • Bachelor’s Degree
  • Five or more years of experience as an executive assistant
  • Exceptionally collaborative and collegial team player, who knows how to drive to a win as a member of a team
  • Must demonstrate a proactive, positive approach toward task execution
  • A persistent, uncompromising orientation around client service
  • Sophisticated sense of empathy and listening skills
  • Exemplary interpersonal skills necessary
  • Exercises an exceptional level of integrity around confidentiality, discretion, and trustworthiness at all times
  • Extremely organized and detail-oriented, with an unwavering commitment to accuracy
  • Superb written and verbal communication skills
  • Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint




Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.