Events Coordinator (Part-Time)


Work @ Whitecap


New York, New York

Employment Type



Are you looking to launch your corporate career with one of the best agencies in NYC? WhiteCap Search is seeking a proactive and organized part-time Office Manager/Events Coordinator to join our dynamic team. In this role, you'll work closely with our leadership team, Training & Development, and Talent Acquisition teams to ensure our recruitment firm runs smoothly and efficiently.  As an integral part of our team, you'll be eligible for bonuses, and have the opportunity to develop your skills and grow within a supportive and fast-paced environment.

Compensation : $22 - $33
Job ID : 29310

Job Function:


Office Management:

  • Oversee and manage office supply and kitchen inventory - check stock levels regularly and place orders for necessary items.


  • Collaborate with the Marketing and Executive Team to plan and schedule all company events, ensuring seamless execution and alignment with organizational goals.     
  • Coordinate monthly company-wide meetings, including agenda development, speaker arrangements, and logistics coordination.     

Training & Development:     

  • Manage the Training Department calendar, overseeing scheduling for all learning initiatives and development programs.     
  • Partner with the Head of Training & Development to facilitate the implementation of learning tracks, ensuring alignment with organizational objectives.     
  • Coordinate attendee participation for company-wide trainings, working closely with Division Heads and Team Leads to ensure comprehensive coverage.     
  • Oversee the onboarding process beyond initial training, including coordinating ongoing development activities and support for new hires.     


  • Work with Head of Talent Acquisition to prepare for new hires and first day orientation  
  • Coordinate catered lunch for new hire orientation days     
  • Manage office supplies and equipment, ensure desks are prepared for new starts     
  • Send welcome emails on new hires’ first day and collect signed documents/policies   


Job Requirements:

  • Proven experience in event planning, training coordination, and sales support roles (staffing industry experience is a plus).   
  • Must be able to come into our NYC office several times a week.
  • Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.     
  • Proficiency in Microsoft Office Suite and document management systems.     
  • Previous experience with contract drafting and compliance procedures preferred.     
  • Ability to thrive in a fast-paced environment and adapt to evolving priorities.

If you're ready to take on a dynamic role where you can make a meaningful impact across multiple divisions of the organization, apply now and join the team!  Email us directly at


EEO/AA/Disability/Protected Veteran Employer

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.