Executive Assistant


Division

Corporate Services - Office Support

Location

New York, New York

Employment Type

Permanent



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A prominent global real estate firm active for over 40 years with a headcount of over 4,000 professionals is seeking two Executive Assistants to join their Fund Management team. The position will be in-office full-time. The candidate will anticipate, initiate, coordinate, and follow up on logistics for the heavy travel required for the team. This position will be based in New York, NY. 

Job Description:


Compensation : $80000 - $100000
Job ID : 12201

 

  • Manage calendars, schedule meetings for the team, anticipate potential conflicts, and work across different office locations and time zones
  • Arrange and coordinate extensive domestic air and ground travel, and other accommodations
  • Coordinate and plan events both in New York and throughout the United States; including but not limited to lunch/dinner reservations, client networking events, etc.
  • Process expense reports and liaise with Finance teams on a daily basis, in a timely manner
  • Organize and maintains files in shared drives (Dropbox and Box)
  • Manage conference room booking and scheduling
  • Assist with and prepare presentation decks, internal and external marketing materials, and brochures for client engagement and property site visits
  • Organize and order office supplies as needed Act as point person for any new hires/consultants, onboarding and IT setup
  • Assist with ad hoc and special projects as assigned

Job Requirements:


 

  • Bachelor's Degree
  • Minimum of 2+ years of administrative and/or executive level experience
  • Strong knowledge of Microsoft Outlook; proficient in Microsoft Word, Excel, PowerPoint
  • Strong communication skills; both written and verbal
  • Strong multitasking capabilities, time management, organizational and problem-solving skills
  • Professional demeanor with experience as an independent and forward-thinking contributor
  • Comfortable working in a fast paced environment, shift direction easily and prioritize
  • Experience working in a corporate environment is highly preferred
  • Experience in a role that requires a high level of discretion with confidential information

 

Disclosure:  The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
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