JOB DETAILS

Job Description:

• Independently perform complex administrative tasks in support of the executive, exercising high degree of judgment, diplomacy and discretion while handling sensitive information
• Proactively and expeditiously manage communications on the executive's behalf and manage their calendar in a thoughtful and timely manner, prioritizing conflicting needs when coordinating all meetings and calls
• Plan and coordinate events (e.g., team offsites, workshops, townhalls, etc.) including but not limited to attendee communications, venue, catering, preparation of program material and management of audio/video set-up as needed
• Track key initiatives and proactively follow up on outstanding items as needed
• Provide a broad variety of administrative support to the executive including
  • Calendar management
  • Arranging of local and international travel with complex itineraries and agenda
  • Management of expenses and reports, vendor contracts and invoice payments
  • Compiling and management of documents, including executive presentations
  • Preparing of correspondence and meeting notes

Job Requirements:

• 3+ years of experience as executive assistant to senior-level/c-suite executives with a global remit
• Bachelor’s degree
• Excellent interpersonal and communication skills with ability to communicate clearly and succinctly
• Exceptional attention to detail and sense of urgency
• Ability to exercise sound judgment, and maintain high level of integrity and confidentiality
• Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook) and experience or ability to quickly learn collaboration tools such as SharePoint, Microsoft Teams, Confluence, etc.
• Analytical and problem-solving skills

Disclosure:  The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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