Executive Assistant / Office Manager - PE firm


Division

Admin + Office Support

Location

New York, New York

Employment Type

Permanent



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A growing Private Equity Firm that recently started investing its third fund is looking for an Executive Assistant/Office Manager to provide support for a small team (approximately 16 people) in their East Midtown NY office. The position will work with another assistant on the team to support a team of top-tier PE investors.


Compensation : $90000 - $115000
Job ID : 28717

Job Function:

  • Ensure office is running smoothly including liaising with building management and vendors
  • Working with an IR assistant and the partners with the organization of the annual investors meeting in December
  • Assist with the CRM system (Dealcloud)
  • Keep the website up-to-date together with the web designer and website host
  • Assist with the reorganization of the firm’s online filing system
  • Assist with compliance administration
  • Setting up conference room for in-person and virtual meetings
  • Assist in the preparation and binding of marketing materials, mail and Fed-Ex
  • Ad hoc projects, expense and travel arrangement as needed


Job Requirements:

  • 5-10 years of administrative and office manager experience preferred
  • Financial services experience preferred
  • Bachelor’s degree or higher preferred
  • Five days in-office
  • Tech savvy: Proficiency in MS Office applications and preferably experience with CRM
  • Polished, professional and precise
  • Ability to organize, prioritize & multi-task, meet deadlines with great follow up and time management skills
  • Assertive
  • Team player

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

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28717