Executive/Admin Assistant - Asset Management


Division

Admin + Office Support

Location

New York, New York

Employment Type

Permanent



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WhiteCap Search is looking to fill a new role on the Credit Team of a respected Asset Management company. This floating Executive/Administrative Assistant role is an exciting opportunity to grow and learn from senior level EA's across the team. This role will work 4 days in the New York City office from 9am - 6pm,  with light OT offered and competitive compensation and benefits.  


Compensation : $80000 - $100000
Job ID : 27808

Job Function:

  • Schedule and organize meetings, conferences and off-sites  
  • Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
  • Screen a large volume of incoming calls and greet guests in a professional and courteous manner
  • Update DealCloud with relevant meetings
  • Allocate and process expenses for executives using the Concur expense management system
  • Handle recruitment coordination and logistics for new employees on the team
  • Compose strategic communications and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy
  • Be available and reachable for occasional question or concern outside work hours
  • Coordinate closely with team and other assistants to provide back-up coverage
  • Establish, develop, maintain and update filing system
  • Perform other related general administrative tasks as assigned and required
  • send and track priority mail


Job Requirements:

  • Bachelor’s Degree or 5+ years of administrative assistance experience or training, or equivalent combination of education and experience
  • Strong ability to prioritize, meet deadlines, and thrive in a fast-paced environment
  • Strong initiative and ownership of responsibilities
  • Exemplary interpersonal skills - tact, diplomacy, and poise are a must
  • Superb written and verbal communication skills and strong attention to detail
  • Team-oriented and collaborative attitude
  • Extensive knowledge of Microsoft Outlook   (Excel, Word and PowerPoint) and office administrative procedures and equipment
  • Experience leading collaborative Admin teams is required
  • Experience in the finance industry is preferred but not required

 

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

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27808