Project Management Coordinator


Admin + Office Support


New York, New York

Employment Type



A leading real estate investment leader is seeking a unique project management coordinator role to support their investor relations and client services teams. 

Job Description:

Compensation : $90000 - $110000
Job ID : 16621

The Project Management Coordinator will be responsible for managing the logistics related to a high volume of fundraising support events across multiple platforms.
  • Along with internal stakeholders, coordinate and execute virtual and in-person fundraise roadshows and other prospective investor meetings and group events.
  • Manage the main calendars and scheduling program specifics for all private funds and fundraising-related prospecting and diligence meetings across multiple asset classes, and for both internal and external stakeholders.
  • Manage investor meeting logistics including booking rooms, catering, and transportation.
  • Manage distributions lists and document repositories.
  • Ensure programmatic upkeep of all marketing materials, including efficient filing, organization, and maintenance.
  • Pro-actively generate monthly and ad-hoc activity reports as needed.
  • Liaise with the compliance team on best practices.
  • Schedule and manage logistics for internal firm-wide private funds events, specifically fund trainings, teach-ins, and launch sessions; activities include managing the technology, catering, materials, e-mail communications and other items as needed.
  • Lead ad-hoc initiatives to improve Project Management Team’s operational processes
  • Draft meeting agendas and briefing notes and organize meeting materials.
  • Available and responsive throughout each event and on-site management of events where necessary.

Job Requirements:


  • Extraordinary attention to detail, pro-active approach to task management, and capable of sustained independent work.
  • Able to prioritize calendars, meetings, responses and tasks with accuracy, concision, and professionalism.
  • Excellent written and verbal communications skills.
  • Demonstrated ability to handle confidential information appropriately.
  • Seamless capability of holding professional interactions with various staff members at all levels and in multiple geographies
  • Ability to manage a poised, task-oriented composition in a fast-paced environment, occasionally under time pressure, with a high level of professionalism and confidentiality.
  • Ability to adapt to change and pro-actively seek and implement tasks as time allows.
  • Ability to balance conflicting priorities to manage workflow and ensure the completion of essential projects.




Disclosure:  The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.