Administrative Assistant - Sales


Division

Work @ Whitecap

Location

New York, New York

Employment Type

Internal



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WhiteCap Search is seeking a proactive and organized Sales & Administrative Assistant to work alongside our leadership team. This integral sales support job involves a variety of administrative and organizational tasks to support the Sales, Training & Development, and Talent Acquisition teams in meeting daily priorities and maintaining efficient operations.    This role will be responsible for managing a high volume of job orders weekly, transitioning them from third-party platforms to our ATS. Additionally, tasks will include handling placement cards, follow-ups for approvals in portals, managing travel contracts and updates, and potentially creating candidate/recruiter packets. If you are interested in launching your staffing sales career, apply today or email us directly at careers@whitecapsearch.com! 


Compensation : $60000 - $75000
Job ID : 28639

Job Function:

  • Organize and prioritize client needs to ensure timely and effective support.        
  • Maintain candidate and client documents accurately and securely.        
  • Take detailed notes during client calls to facilitate follow-up actions.        
  • Draft and qualify job orders using our Applicant Tracking System (ATS).        
  • Communicate daily with sales staff to coordinate activities and address inquiries.        
  • Provide general administrative support to the sales team as needed.        
  • Weekly Time Allocation:       
    • 25 hours: Job order write-ups  
    • 10 hours: Placement card write-ups, travel contract completion, end assignment tracking, and other documentation       
    • 5 hours: Payroll follow-ups and approvals (Paid Not Billed Maintenance)      


Job Requirements:

  • Experience in a fast-paced business environment, preferably in sales support or administration.    
  • Excellent time management and work prioritization skills to meet deadlines consistently.        
  • Excellent written and verbal communication skills for clear and effective interactions.        
  • Proficiency with ATS and VMS platforms is advantageous.        
  • Advanced/above-average computer skills, including a typing speed of at least 60 words per minute.        
  • Highly organized with experience managing heavy workload and reporting needs.        

 

If you're ready to take on a dynamic role where you can make a meaningful impact across multiple divisions of the organization, apply now and join the team!  Email us directly at careers@whitecapsearch.com

 

EEO/AA/Disability/Protected Veteran Employer

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

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