Administrative Assistant - Healthcare


Work @ Whitecap


New York, New York

Employment Type



Are you looking to kickstart your career with one of the best staffing agencies in NYC? WCS Healthcare is seeking a proactive and organized Administrative Assistant to support our expanding healthcare staffing division. In this vital role, you'll work closely with our sales team to ensure our recruiting firm runs smoothly and efficiently.  As a Healthcare Administrative Assistant, you'll manage a high volume of job orders weekly, transitioning them from third-party platforms to our ATS. You'll also handle placement cards, follow-ups for approvals in portals, manage travel contracts and updates, and create candidate/recruiter packets to ensure the seamless execution of our medical staffing solutions. This is a fantastic opportunity to develop your skills in a dynamic and fast-paced environment.  Ready to launch your healthcare staffing career? Apply today or email your resume directly to and become a key contributor to our success! 

Compensation : $50000 - $65000
Job ID : 28082

Job Function:

  • Organize and prioritize client needs to ensure timely and effective support.        
  • Maintain candidate and client documents accurately and securely.        
  • Take detailed notes during client calls to facilitate follow-up actions.        
  • Draft and qualify job orders using our Applicant Tracking System (ATS).        
  • Communicate daily with sales staff to coordinate activities and address inquiries.        
  • Provide general administrative support to the sales team as needed.        
  • Weekly Time Allocation:       
    • 25 hours: Job order write-ups    
    • 10 hours: Placement card write-ups, travel contract completion, end assignment tracking, and other documentation       
    • 5 hours: Payroll follow-ups and approvals (Paid Not Billed Maintenance)  

Job Requirements:

  • Experience in a fast-paced business environment, preferably in sales support or administration.  
  • Proven ability to multitask and manage competing priorities effectively.  
  • Proficiency with ATS and VMS platforms is advantageous.        
  • Advanced/above-average computer skills, including a typing speed of at least 60 words per minute.        
  • Highly organized with experience managing heavy workload and reporting needs.        
  • Understanding of or experience in the healthcare field is a plus.  


 EEO/AA/Disability/Protected Veteran Employer

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.